Committee – Minutes
Minutes of Monthly Seniors Meeting
12/03/2018
Minutes
1. Minutes of the last meeting.
The minutes of the last meeting were accepted as a true record.
2. Matters arising from the minutes.
2.1 Item 6.1 – it was decided that the review of trophies would be deferred until later in the year.
2.2 Item 7 – David C had contacted the member who had raised an issue regarding the Winter Memorial Cup and it had been resolved to his satisfaction. In addition, clarification on the position regarding signing in on the computer prior to seniors’ competitions had been published on the seniors’ website and notice board by David C.
3. Finance report.
Mike informed the committee that he will provide his next financial update at the May 2018 meeting.
4. Monday Club report.
David D reported that Monday Club competitions had been affected by adverse weather conditions again with cancellations and lower attendances.
5. Competitions.
David C gave an update:
5.1 Entry sheets had been put up on the notice board for the summer eclectic, aggregate medal and singles knockout competitions.
5.2 The final of the winter pairs’ knockout was scheduled to be played on the 29th of March and David C was to officiate.
5.3 The final round of the winter memorial trophy was to be played on the 22nd of March, after which the draw for the singles knockout would be made.
6. Prizes and trophies.
There was nothing to report. Patrick agreed to identify a member who will deal with this item in future following Paul’s resignation from the committee.
7. Seniors’ 2018 A.G.M. minutes.
It was agreed that Steve would post a copy of the minutes on the notice board, making it clear that they are subject to ratification at the 2019 seniors’ A.G.M..
8. Any other business.
8.1 David C informed members that the Data Protection Act was being replaced in May 2018 following enactment of an EU Directive. As the seniors’ section is a not-for-profit organization the impact will not be huge. However, members will need to be able to see their details held on the seniors’ website in order that they can amend them. Also we need to tell people explicitly what personal data held on the website will be used for. David C will audit the position of seniors’ data held with reference to the new law and report back to the committee so that we can ensure compliance.
8.2 David C said that the recently introduced changes to the Handicap Master system seemed to be working well with regards to booking onto competitions, printing off handicap certificates etc.. In the future it may be considered for use with seniors’ competitions.
8.3 David C stated that it is necessary for other committee member(s) to become more involved in running the seniors’ website and asked attendees to give it some thought.
9. Date of next meeting.
As Patrick and Mike will be away for much of April, it was agreed that the next meeting will be held on 14 May 2018.