Committee – Minutes
Minutes of Monthly Seniors Meeting
10/09/2018
Minutes
1. Minutes of the meeting on 13 August 2018.
The minutes were accepted as a true record.
2. Matters arising from the minutes.
Item 5 – postponed Winter Medal Aggregate round rescheduled for 01 October.
Item 9 – trophy labels in place.
Other matters arising are covered later in agenda items.
3. Finance report.
3.1 Mike stated that the seniors’ accounts will be closed on 31 October and asked that all 2018 prize vouchers be purchased prior to that date.
3.2 Mike informed members that he had agreed to carry out the Seniors’ Treasurer role for 3 years and, consequently, would be resigning after completion and presentation of the 2018 financial report.
Committee members were asked to identify possible successors.
4. Monday Club report.
Brian and David Dandie reported continuing good attendances.
Brian said that he would present a proposed Monday Club programme for 2019 at the next meeting.
5. Competitions.
David Costin reported that A J Minors and Alan Ryland had reached the final of the Singles Knockout competition and that the Summer Aggregate Stableford/Eclectic will be completed on 27 September. In addition, the Aggregate Medal will finish on 01 October.
6. Holes in one.
David Costin clarified his proposal and suggested that the seniors’ section pay for a Ramsdale Park senior getting a hole-in-one in any main course competition organised by the seniors’ section as well as in seniors’ friendly matches. This was agreed by the committee and David said that he will put this information on the seniors’ website.
7. Christmas Monday Club.
7.1 It was agreed that the Turkey Trot competition will be replaced by a team competition this year for reasons put forward at the last committee meeting.
7.2 David Costin stated that he had a proposal for a change to the seniors’ memorial trophy set up and that it would need to be discussed at an AGM. The committee agreed that an extraordinary AGM be called and that it be held after the final round of the Summer Aggregate Stableford on 27 September, immediately before the draw for the Winter Pairs Knockout.
8. Allocation of prize money.
David Costin said that he will put the information that he had presented, on funding of prizes for seniors’ competitions, on to the website for the information of members.
If committee members had views on the redistribution of the funds, then these will be discussed at the next meeting. However, it was agreed that the total amount of money allocated should remain the same.
9. Replacement for seniors versus veterans competition.
This competition is scheduled for 04 October and Steve’s proposal was for a captain versus vice captain Ryder Cup type event. An entry form was to be posted on the seniors’ notice board by David Costin and Steve agreed to provide David with a detailed description of his proposed format, which David will put on the website.
10. Prizes and trophies.
Dave Clark stated that all prize vouchers would be determined and purchased before the accounts are closed (31.10) and will be available for the presentation evening (14.11).
11. Any other business.
11.1 David Costin reported that the Main Club had altered qualification criteria for eligibility to win Board Competitions and that seniors’ criteria had been amended accordingly. David was to put this information on to the website.
11.2 David Costin had heard complaints from members who tee off early in Monday Club competitions about the buggy not always being available to take them up the hill. The committee agreed that the provision of the buggy was a ‘grace and favour’ provision, primarily for people who tee off in the allocated Monday Club time slots. Wardens who drive the buggy have other tasks to undertake and may not always be available to operate the hill shuttle system outside those times. David to put a notice on the website clarifying the nature of the buggy system.
11.3 Patrick said that he had produced a diary covering 2019 competitions and friendly matches and provided the information to the Club’s administrators for planning purposes. He had also booked a date for the 2019 presentation evening and suggested that Steve do likewise for 2020 as weekend dates were soon booked for weddings and other events.
12. Date of next meeting.
Monday the 15th of October.