Committee – Minutes
Minutes of Monthly Seniors Meeting
09/01/2017
Minutes
1. Minutes of the last meeting
The minutes of the last meeting were accepted as a true record. Proposed: P. Rankin. Seconded: Paul.
2. Matters arising from the minutes
2.1 Item 2.1: Mike is still pursuing the possibility of obtaining a debit card for the Seniors’ Section.
2.2 Item 3.1: The 2016 accounts are now finalized and signed off by J. Adams.
3. Finance
Mike presented the January financial position:
3.1 Mike presented the final finance report for 2016: Income and expenditure report; Funds balance report; a detailed Treasurer’s report (narrative).
3.2 The position over the previous year was +£108.
3.3 The levy (income) from match meals was £585 above the budget. It was agreed that the charge needs to be reviewed following negotiations with the Centre about 2017 prices for meals and green fees.
3.4 The Committee congratulated the Treasurer on his detailed reports and analysis.
4. Monday Club
A report on the Monday Club was given by Brian and Keith.
4.1 All agreed that the 2016 Christmas Monday Club was very successful. Agreed: i) Future events will not accept any late entries, and ii) place names for tables.
4.2 The Monday Club schedule was discussed and agreed, subject to minor amendments.
4.3 When there are 3 man teams in a 4 man event, a ‘ghost’ card will be used. This will be arranged by the Monday Club organizers.
5. Competitions
David C gave an update on the progress of existing competitions and future competitions:
5.1 There is a delay in completing one match in the pairs knockout quarter final. After some discussion it was agreed that i) the match must be completed by the end of January (David C to inform the competitors) and ii) competitors in future knockout competitions will be required to strictly keep to the existing rules.
5.2 P. Rankin reported that the Winter Memorial Cup is progressing with reasonable attendances.
5.3 David C presented a (simplified) revised format for the proposed Order of Merit competition. It was agreed that the seniors will introduce this competition with i) no entry fee; ii) prizes for first (£60), second (£50) and third (£40).
6. Prizes/trophies
Paul reported:
6.1 All trophies and prizes have now been issued; all trophies have been engraved.
7. Annual general meeting
7.1 David C presented to the meeting all papers relevant to the A.G.M. meeting. The agenda was approved. All documentation is now posted on the seniors’ notice board.
7.2 Agreed that tea and coffee will be provided in the meeting room. David D to discuss arrangements with the Centre.
8. Any other business
8.1 Brian suggested that the Seniors’ Section sponsor a floral feature on the course. All agreed to this and Brian will pursue options and report back to the next committee meeting.
9. Date of next meeting
Monday 13 February 2017.