Committee – Minutes
Minutes of Monthly Seniors Meeting
15/01/2018
Minutes
1. Minutes of the last meeting
The minutes of the last meeting were accepted as a true record.
2. Matters arising from the minutes
There were no matters arising which were not to be covered elsewhere in the agenda.
3. Finance
David C gave an update using reports provided by Mike:
3.1 Mike has produced the annual accounts and David C said that he would email these to committee members after the meeting.
3.2 The accounts showed a deficit of £1343 for the year ending 31 October 2017. It has been acknowledged that the amount held in the seniors’ bank account is too large for such an organization and that it would be reduced over time. However, such a large annual deficit was not planned.
3.3 Reasons for the deficit included reduced income from matches, Monday Club events and aggregate Stableford competitions. The prizes for the new order of merit, for which there was no entry fee, constituted a significant additional expenditure for 2017 and there was an unexpected deficit from the Monday Club Christmas competition.
3.4 The accounts will be presented at the seniors’ AGM in February and seniors’ finances reviewed in detail by the seniors’ committee over the coming weeks.
4. Monday Club
David D reported that income from the Monday Club was down over the last few weeks as there were no events on Christmas Day and New Year’s Day (both Mondays) and low attendances due to bad weather.
5. Competitions
David C gave an update on the progress of current and future competitions:
5.1 The first two rounds of the Winter Memorial Cup had been completed with a reasonably good number of entrants.
5.2 The preliminary and first rounds of the winter pairs’ knockout had been completed on schedule.
5.3 David C had reviewed the scoring system for the order of merit and established that awarding fewer points for attendance would have had a minimal effect on the overall result in 2017. Consequently the scoring system will remain unaltered for 2018.
6. Prizes and trophies
Paul had nothing to report at this time.
6.1 It was agreed that a review of the suitability of existing trophies will be done outside of a committee meeting.
7. Charity event
David C had raised the issue of charity events being run by other sections of the golf club, but not by the seniors. It was agreed that we would run one in 2018, and that it would be during a Monday Club. Steve suggested that it be on a bank holiday as these are particularly well attended. It was agreed that the seniors’ charity event will be held on 28 May. David D and Brian are to look at an appropriate format, prizes etc.
8. 2018 diary
David C was in the process of producing the 2018 fixtures diary on the seniors’ website and Patrick updated him on dates that had been agreed so far. These included the Captain’s Away Day (19 July at Chesterfield Golf Club), the Summer Cup, the seniors’ championship and the ‘seniors versus veterans’ competition. David C is to add these to the published diary.
9. Seniors’ AGM
David C proposed that the AGM be held towards the end of February (Main Club AGM is scheduled for 06 February) in order that Mike can attend and present the financial report. It was agreed that 22 February would be appropriate and that Keith would check with the Centre’s Management that the room upstairs is available (7.30pm on 22 February confirmed later).
9.1 David C stated that, apart from the 2018 Captain (Patrick) and immediate past Captain (Keith), all other seniors’ committee posts would be up for election/re-election. Steve to put nomination forms and covering notice on notice boards when AGM date confirmed.
9.2 David C presented a paper proposing a change to the ‘seniors versus veterans’ competition for consideration at the AGM. This was agreed.
9.3 David C also presented a paper proposing changes to memorial trophy competitions, again for consideration at the AGM. This was agreed. If the proposal is accepted, David C kindly offered to provide a new ‘Memorial Trophy’.
9.4 Steve to put copies of the minutes of the 2017 AGM, the 2017 seniors’ accounts and the two proposal papers, referred to above, on the notice board.
10. Any other business
10.1 Keith informed members that he had received a letter of resignation from the committee from Rob Whiteley which outlined the reasons for him doing so. They related to interpretation of rules of golf in a match in the winter pairs competition and subsequent comments/accusations. Keith stated that he will write to the four people involved in the match clarifying the relevant rule. In addition, David C will put a notice on the seniors’ website and notice board stating that, if a member has an issue relating to seniors’ competitions or any other aspect of the operation of the seniors’ section, they should write to the Captain or Secretary for its resolution by the committee.
10.2 Keith had also received a letter from a member relating to the Winter Memorial Cup. The member had not signed in on the computer prior to his round of golf (reasons given) and so his score had not gone forwards to be included in his aggregate Stableford result. He asked if the committee would agree to include it retrospectively. The ruling is that, currently, a condition of entry to a seniors’ competition is that entrants sign in on the computer. If they do not then they are deemed not to have entered the competition and their score is disregarded when prizes are awarded (except for twos). Consequently it was agreed by the committee that the member’s score will not be included (Keith to write to him). David C had thoroughly checked the legitimacy of this rule and obtained confirmation that it is legitimate. He presented a paper outlining the pros and cons of continuing with this rule. Members undertook to consider it and agree on a course of action at the next meeting. No changes to the current rules of entry to competitions will take place before conclusion of the winter competitions.
11. Date of next meeting
Monday 12 February 2018