Committee – Minutes
Minutes of Monthly Seniors Meeting
14/05/2018
Minutes
1. Minutes of the last meeting.
The minutes of the meeting of the 13th of March were accepted as a true record.
2. Matters arising from the minutes.
There were no matters arising which would not be covered as an agenda item.
3. Finance report.
Mike gave a financial update to the committee, the main points of which he had emailed to members prior to the meeting.
The seniors’ adjusted bank balance was £7666, as of 14/5/2018. Mike provided a comparison of incomes for this period in 2017/18 with 2016/17, showing that they are down this year. Reasons for this include more cancellations of Monday Club events because of poor weather and reduced income from club friendly matches due, in part, to some matches not being sponsored. However, some competition entry fees have still to be paid in e.g. summer singles knockout.
Expenditures over the next few weeks include the seniors’ contribution to the main club, payment of visitors green fees for April and the captain’s jacket. The seniors will, once again, pay for the floral display from the clubhouse to the 1st tee.
Mike reported that a £50 donation had been made by the seniors’ section to the charity nominated by Jim Ramsey’s family.
4. Monday Club report.
Brian and David D stated that, following the adverse effects on participation of a tough winter and early spring in terms of inclement weather, attendances at the last two Monday Clubs had been very good as the weather had improved. Brian had been promoting Monday Club events to club members whilst carrying out his role of starter.
5. Competitions.
David Co gave an update on current and future competitions:
- The singles knockout had commenced with results having included a couple of concessions.
- The order of merit was up and running.
- The first round of the summer aggregate stableford and associated eclectic competition had been completed.
- Two rounds of the aggregate medal had taken place.
- The seniors’ championship was due to be played in a few weeks time and David Co will put entry forms on the notice board.
6. Prizes and trophies.
Dave Cl agreed to take on this role, with support from committee members who had experience of organizing trophy engraving, procuring prizes etc.
7. Data protection audit.
David Co produced a detailed written report on this topic which had been distributed to members prior to the meeting. This included an introduction to the General Data Protection Regulation (GDPR), information on the minimal members’ data that is held on the seniors’ website and implications for the seniors’ section of the GDPR.
As we are a ‘not for profit organization’ the changes that need to be made to ensure compliance are not complicated and do not require any additional capital or revenue.
The actions needed are:
- To make it clear to members what the information held on the website i.e. contact details, are used for.
- To ask members who have provided contact details for permission to continue to use them.
- To inform them of their rights e.g. to view and amend data, and our obligations.
It was agreed that signed up members would be sent an email asking permission to continue to use their contact details. David Co will do this. In the event of particular members not replying to the email message, David D suggested that, as a back up, they be approached at Monday Club events to obtain their permission. This was agreed.
8. Uniform.
David D raised the issue of the wearing of a Ramsdale Park seniors’ uniform. In recent games against other clubs, their team members had worn smart polo shirts and jumpers which gave a good impression of their club. He brought along good quality items, displaying the section’s logo, to show to committee members – a polo shirt (cost £36) and a jumper (£65).
It was agreed that members would be canvassed personally and via the seniors’ website to establish interest.
9. Any other business.
9.1 In response to an issue raised by Steve concerning problems with seniors’ organizers from other clubs not knowing how to contact us about match arrangements, David Co said that he will provide Patrick and Steve with a seniors email address that can be used for that purpose.
9.2 Brian informed members that arrangements had been made for the seniors’ section to sponsor a hole-in-one competition on the 6th hole during the main club charity day (21st July). The prize will be £5000 worth of golf equipment, with the seniors’ section paying an insurance fee of £242. Each player wishing to participate will be required to pay £5 (for the main club charity – Nottingham Hospice) at the hole on the day. Seniors’ committee volunteers will be needed to monitor the hole throughout the day.
9.3 Mike suggested that a sign be put up at the floral display between the club entrance and 1st tee acknowledging that it is sponsored by the seniors’ section. It was agreed that this is a good idea – Mike to approach the Centre Manager to seek agreement to do this.
9.4 Mike reported that there had been complaints about the standard of the meal (cottage pie) provided after the recent home match against Southwell. They concerned, for example, value for money, size of portions, meal not hot. Patrick and David D to speak to catering manager about this and to discuss options for these meals.
9.5 David Cl informed the committee that, on a recent visit to another golf club, he noticed that they provided a pen and a pair of spectacles at the seniors’ notice board for the convenience of members. He offered to put these in place on our notice board, and this was agreed.
10. Date of next meeting.
Monday the 11th of June.