Committee – Minutes
Minutes of Monthly Seniors Meeting
04/02/2019
Minutes
1. Minutes of the meeting on 07 January 2019.
The minutes were accepted as a true record.
2. Matters arising from the minutes.
Item 3.1 – Due to ill-health, John Adams was unable to audit the seniors’ accounts this year. Patrick agreed to speak to Hans Bauder, Treasurer, about who audits the Men’s Section accounts.
Item 6.2 – David Costin confirmed that the name of the 2018 winner of the new Memorial Trophy has yet to be engraved on it.
Item 7.3 – Steve had posted the AGM meeting notification, seniors’ section rules and regulations, draft 2018 AGM minutes, nomination and proposal forms on the seniors’ noticeboard on the 28th of January.
3. Finance report.
Mike was not present to provide a report. Patrick informed the committee that Mike is working on a simplified version of the 2018 accounts for presentation at the seniors’ AGM.
4. Monday Club report.
A discussion took place on how to ensure that Monday Clubs are always adequately resourced to deal with scheduling competitions, booking in, allocation of tee times, collection of fees, checking score cards, working out and issuing prizes etc. Patrick offered to help out once his term as Captain had come to an end.
The advantages and disadvantages of closing the competitions immediately after completion of rounds were discussed, particularly in light of the fact that so few competitors stay on for presentation of prizes and there is little time to check score cards thoroughly.
As Brian was not at the meeting it was agreed his input to the discussions will be sought.
5. Competitions.
David Costin reported that winter competitions are running to schedule.
6. Prizes and trophies.
Dave Clark was not present to report.
7. Seniors AGM.
7.1 Very few seniors had put their names on the list for those intending to come to the AGM so far. David Costin said that he will put a reminder on the website and send out emails reminding people of the need to sign up.
7.2 Steve is to put the agenda and a copy of the financial report on to the notice board at least a week before the AGM.
7.3 Steve stated that Mike, David Costin, David Dandie, Brian and Dave Clark had been elected as committee members at the 2018 AGM and so are part-way through their 3 year terms of office. Mike had said that he is prepared to be treasurer for 1 more year. Keith informed the committee that he is giving consideration to seeking nomination to continue on the committee now that his term as immediate past captain has ended. No other nominations had been received so far, but the new vice-captain will automatically become a committee member. It was agreed that the position of seniors secretary be discussed at the March committee meeting.
8. Any other business.
There was no other business.
9. Date of next meeting.
Monday 11 March 2019.