Committee – Minutes
Minutes of Monthly Seniors Meeting
07/01/2019
Minutes
1. Minutes of the meeting 0n 26 November 2018.
The minutes were accepted as a true record.
2. Matters arising from the minutes.
There were no matters arising which were not to be covered elsewhere on the agenda.
3. Finance report.
3.1 Mike provided a draft of his annual financial report which had been checked over by Patrick. The final report will be presented by Mike to the Seniors’ Annual General Meeting (AGM).
3.2 Mike reported that, although the bank balance is still healthy, there had been a deficit of expenditure over income in excess of £1k for the second consecutive year. This will be sustainable in the short term, but Mike put a suggestion to the committee intended to increase income, and so reduce the deficits to more manageable levels in the future. The committee agreed that Mike put his proposal to the Seniors’ AGM.
3.3 Mike also reported that the value of, as yet, unclaimed competition winners’ vouchers was significant and is a potential drain on the bank balance as they are redeemed.
4. Monday Club report.
4.1 David Dandie stated that attendances continue to be very good. Unfortunately there are still occasional instances where people do not sign in on the computer and so are not eligible to win prizes. There is a reminder on the competition groupings/results board and the committee members will endeavour to verbally remind new participants to sign in.
4.2 All committee members agreed that the new system of running the raffle at the Christmas Monday Club had been a success and would continue.
5. Competitions.
The Winter Aggregate Stableford was progressing as planned and the Winter Pairs Knockout back on schedule.
6. Prizes and trophies.
6.1 Dave Clark informed the committee that he had been approached by the winner of the Christmas Monday Club Ladies’ Trophy about its engraving. The committee agreed that the engraving will be paid for, and organised, by the Seniors.
6.2 Dave is to speak to David Costin to clarify the situation regarding engraving of the new Memorial Trophy.
7. Seniors’ AGM.
7.1 David Costin had posted an advance notice of the proposed new arrangement for the AGM, i.e. to follow a 9 hole Monday Club competition on 25 February, on the Seniors’ Website. An email message had been received from a member of the seniors section expressing reservations about the change. After discussion of the points raised in the message, the committee agreed to go ahead with the 9 hole competition and AGM meeting as planned, and to review its effectiveness in increasing attendance at the March committee meeting.
7.2 It was confirmed that people attending the AGM will be provided with coffee/tea and a bacon roll. Steve will refer to this arrangement in the AGM notice and people intending to attend will be asked to add their names to a list on the notice board in order that the catering manager can be advised of numbers.
7.3 Steve will post the meeting notification, along with associated paperwork i.e. a copy of the Seniors Section Rules and Procedures, committee member nomination forms, procedure amendment/proposal forms, draft minutes of the 2018 AGM, towards the end of January.
8. Monday Club team games.
A member of the seniors’ section had raised the issue of giving parity, in team competitions, to ‘short’ teams e.g. 3 players in competitions intended for 4 team members. He suggested a system of identifying a ‘ghost’ team member from other competition entrants. The committee agreed that this is a good idea and to look at the practicalities of identifying such an additional team member.
9. Any other business.
There was no other business.
10. Date of the next meeting.
Monday 04 February 2019.